1. PLS SEND 20/10/5/4/3/2/1 DAYS ETA NOTICES TO FAX OR EMAIL:

FAX 0020643393517/ 0020643393230
EMAIL: ISMRADIO(AT)SUEZCANAL.GOV.EG
SAT-C: 581-462299911
-WORLD MARINE PORTSAID
EMAIL: PORTSAID@WORLDMARINEEGYPT.COM
-WORLD MARINE SUEZ
E-Mail: suez@worldmarineegypt.com
-WORLD MARINE ATHENS
EMAIL: ATHENS@WORLDMARINE.GR

2. IN 1ST ETA DECLARE TO ALL PARTIES:

ETA LATITUDE 31 28,7 North.
SHIP’S PARTICULARS/IMO NUMBER
CARGO DESCRIPTION (IF IMO OR MILITARY CARGO) AND IT'S FLASH POINT.
IF LADEN PLEASE ADVISE NATURE OF CARGO / QUANTITY. PLEASE DETAIL ANY DECK CARGO CONTAINERS ON DECK, FLOATING UNITS MORE THAN 300 MTS (SCGT), ANY HEAVY LIFT UNITS ON BOARD MORE THAN 250 MTS AND OR HEAVY ITEMS BETWEEN 200 AND 249.99 MTS. PLEASE FORWARD US A COPY OF STOWAGE PLAN.
IF BALLAST PLEASE STATE WHETHER GAS FREE AND LAST CARGO TYPE.
ARRIVAL DRAFT FOR TRANSIT(draft fore and aft)
VSLS MUST HAVE NO “TRIMMED BY BOW” AND ADJUSTING DRAFT MUST BE DONE BEFORE ARRIVAL TO WAITING AREA. IN CASE IGNORE THIS INSTRUCTION, VESSEL WILL BE NOT ALLOWED TO PASS SCANAL.
VESSEL’S S.C.ID NO: xxxxx
IF HAVE OWN PROJECTOR OR NEED TO HIRE ONE/VSL’S VOLTAGE,
PORTS/ COUNTRIES& DATES CALLED AT LAST 30 DAYS AND 5 LAST PORTS(FOR FREE PRATIQUE)
LAST PORT OF CALL/NEXT PORT OF CALL,
MASTER’S NAME,
TYPE OF RESCUED BOATS, (OPEN TYPE OR CLOSED)
CRANES CAPACITY FOR LIFTING MOORING BOATS:
CRANE(S) SHOULD BE 4MT OR MORE READY TO LIFT 2 CANAL MOORING BOATS WEIGHTING 3T INCLUDING MOORING MEN.
SHIPS OVER 5.000 SCGT MUST LIFT 2 CANAL MOORING BOATS, OTHERWISE 1 IMPOSED TUG WILL APPLY AT 22000 SDR.
ACCOMMODATION LADDERS SHOULD COMPLY AS PER SUEZ CANAL RULES OF NAVIGATION, OTHERWISE THE VESSEL WILL BE CHARGED EXTRA USD 1000 AS PILOTAGE DUES FOR EACH RELIEVING PILOT.
IF PILOT LADDER IS NOT APPLICABLE TO SC RULES OF NAVIGATION AN ADDITIONAL DUES OF USD 5000 SHALL BE COLLECTED AS FROM THE SECOND TRANSIT.
ALSO DECLARE NUMBER OF M/ENGINES+RUDDERS+PROPELLERS & TYPE OF LAST ONE (FIXED OR VARIABLE PITCH)+IF ANY BOW THRUSTER.
PLEASE COFNIRM ENGINE/RUDDER/BOTH BOW ANCHORS/COMPASSES/2 RADARS/TELEGRAPH/RPM+RUDDER INDICATORS/ VHF/WHISTLE IN GOOD WORKING CONDITION.
VSL'S TYPE AS PER REGISTRY & CLASS CERTIFS.
VALID/ORIGINAL REGISTRY CERTIF IS AVAILABLE ON BOARD.
VSL CAN MAKE MORE THAN 16 KLM/HR IN CANAL.

IN NEXT ETAS PLS STATE SHIP’S NAME / SCID No / UPDATED ETA ONLY.

3. BOOKING FOR TRANSIT: (AS PER ART 12 PAGE 41)

(-)VESSEL MAY BOOK FOR TRANSITING THE CANAL. THE BOOKING NOTICE SHALL REACH THE SUEZ CANAL PORT OFFICES NOT LATER THAN 4 DAYS PRIOR THE TRANSIT BY THE AGENT. IT MUST CONTAIN THE NAME, DATE AND NATIONALITY OF THE VESSEL, HER TYPE (CONTAINER, RORO.. ETC), HER PARTICULARS SUCH AS DRAUGHT, LENGTH OVERALL, BEAM, SCGT, SCNT AND DWT ETC..
(-)VESSELS BOOKING FOR FIXED DATE WILL HAVE THE PRIORITY TO JOIN THE CONVOY ON THAT DATE, IF THEY ARRIVE WITHIN THE LIMITIME DEFINED BY THE PRESENT RULES.
(-)BOOKING CAN BE CANCELLED OR ALTERED BY NOTICE TO SCA OFFICES AT LEAST 12 HOUR BEFORE THE DATE BOOKED FOR, OTHERWISE, THE VESSEL SHALL BE CHARGED WITH USD 1000.
IN CASE OF VLCC LNG ULCC AND SIMILAR VESSELS THIS CHARGE WILL BE USD 3000 DUE TO THE SPECIAL ARRANGEMENTS MADE BY THE SCA SUCH AS ESCORTING BY TUGS.. ETC
(-)VESSELS ARRIVING WITHOUT PREVIOUS BOOKING WILL CATCH THE CONVOY IF THE CAPACITY OF MOVEMENT IN THE CANAL PERMITS, OTHERWISE THEY MAY JOIN THE FOLLOWING CONVOY.
(-) ART. 105 PAGE 204 CANCELLATION OF TRANSIT AFTER SHIP WAS ENLISTED IN THE CONVOY USD 5000.

4. APPROACHING AT ANCHORAGE POSITION PLS CONTACT PORT CONTROL VHF 12/16 (FOR ANCHORING POINT/INSTRUCTIONS) + WORLD MARINE VIA PHONE ONLY +2066 3325328/3327321 PIC Shipping Manager Mr Hayssam Al-Magdop Mobile +201 001 605059 (VHF PROHIBITED).

5. CONVOY:

- EGYPT L/T = UTC+ 2 HRS

SOUTHBOUND CONVOY (only one): ARRIVAL LIMIT TIME 23.00 HRS LT. MOVEMENTS START THE NEXT DAY AROUND 03.30 HRS.
PASSAGE DURATION 9-10 HRS.

The limit time of container ships berthing at Port Said eastern port to join the southbound convoy will be as follows:-
The limit time for ships to be ready for transit is up to hr. 0001.

EXACT ARRIVAL TIME COUNTS UPON CROSSING THE LATITUDE 31 28,7 NORTH AS REGISTERED BY THE V.T.M.S. OF SUCANAL.
THIS LATITUDE IS LIMITED BY LONG. 32 00 .27 E & LONG. 32 37 .43 E

-LADEN VSLS WITH SCNT 70.000-90.000 (LPG/LNG 40.000-90.000) OR MAXIMUM DRAFT 47ft OR MORE ARE ESCORTED BY 1 CHARGEABLE TUG (SDR 10000).
FOR LADEN VESSEL WITH SCNT OVER 90000 ARE ESCORTED BY TWO TUGS. (SDR 10000 x 2)

6. WARNINGS

-VESSEL MUST BE READY IN EVERY RESPECT TO MOVE AND MUST COMPLY IMMY TO INSTRUCTIONS OF PORT CONTROL, OTHERWISE WILL BE PROBLEMS/ DELAYS/EXTRA EXPENSES.
-REPORT TO OUR LOCAL & ATHENS OFFICES ANY UNUSUAL INCIDENT DURING TRANSIT.
-MOVEMENTS IN SUEZ CANAL AREA WITHOUT PILOT OR PORT CONTROL
AUTHORIZATION ARE STRICTLY PROHIBITED AND ATTRACT HEAVY FINE OF 21.500 USD.
-SHIPS WITH DEFECTIVE RUDDER INDICATOR ARE TOWED IN THE CANAL AT
EXORBITANT COST.
-SHIPS WITH MALFUNCTIONING RADAR MAY PASS CANAL DAYTIME ONLY
(DELAYS).
-MOORING ROPES: AT LEAST 6 FLEXIBLE FLOATING MOORING ROPES OF APPROPRIATE SIZE FOR THE VESSEL, IN GOOD CONDITION, FITTED WITH SPLICED EYES MUST BE READY AT SUITABLE POINTS ON DECK FOR ANY EMERGENCY. ALL ARRANGEMENTS MUST BE MADE FOR THEIR QUICK HANDLING.
-STOWAWAYS (IF ANY) TO BE OFFICIALLY DECLARED TO ALL PARTIES AT LEAST 48 HRS PRIOR SHIP’S ARRIVAL TO AVOID FINES/DELAYS.
-DO NOT SIGN/STAMP BLANK FORMS/INVOICES/ETC, OTHERWISE ARE SETTLED COMPULSORILY.
-BUNKERS DECLARATION: GATHER BUNKERS IN THE MINIMUM POSSIBLE NUMBER OF TANKS. BUNKERS TANKS/DRAIN OIL TANKS/BILGES WITH 6IN (15CM) OR MORE ARE CONSIDERED FULL. BLANK DECLARATION/ UNDELETED SPACES ARE CONSIDERED AS FULL. DO NOT LEAVE EMPTY SPACES IN THE DECLARATION FORM. NOT TO DO SO WILL INCREASE THE TOLLS TO BE CHARGED.
-WRONG DECLARATION FOR THE KIND OF CARGO OR ITS CONDITION (BULK/OTHER) IS SUBJECT TO FINE.
-THE PERMISSIBLE SPEED: 16 KM / HR. FOR ORDINARY VESSELS AND 14 KM / HR. FOR TANKERS MONITORED BY PILOTS/CHECK POINTS. SHIPS WITH SLOWER SPEED ARE SUBJECT TO FINES.
VSLS WITH SPEED LESS THAN 18,52 KLMTRS/HOUR (10 KNOTS) MAY FACE DELAYS DURING TRANSIT.
-PORTSAID ROADS=SUMMER ZONE. PORTSAID HARBOUR AND SOUTHWARDS=TROPICAL ZONE.
-DO NOT DELIVER BUNKERS/LUBS SAMPLES WITHOUT PROPER DOCS/NOT COLLECTED BY THE COURIER. DO NOT DELIVER THEM TO BARGE SKIPPERS (THEY REFUSE COLLECTION OR DISPOSE THE SAMPLES) WITHOUT IMMEDIATE WRITTEN ADVICE TO AGENTS.
-PARCELS TO BE SENT ABROAD (ORDINARY MAIL EXCLUDED) MUST BE ACCOMPANIED BY PROFORMA INVOICE/PACKING LIST DUE TO STRICT CUSTOMS RULES, OTHERWISE CANNOT BE COLLECTED BY OUR DELEGATE.
-TRUST NOBODY CALLING ON VHF DECLARING HIMSELF AS AGENT AND OFFERING VARIOUS SERVICES. DEAL FIRST WITH OUR LOCAL OFFICE OVER TELEPHONE.
-NOTIFY AGENTS IN WRITTEN: NO BUMBOATS/VENDORS/CONTRACTORS ALLOWED ONBOARD.
-ALL SHIPS ARE TO BE SERIOUSLY WARNED AGAINST DUMPING ALL TYPES OF WASTES (SOLID – LIQUID) IN ALL EGYPTIAN REGIONAL TERRITORIAL WATERS.
IN CASE OF VIOLATION, LEGAL PROCEDURES SHALL BE TAKEN BY EGYPTIAN AUTHORITIES.
- MILITARY INTELLIGENCE OFFICE/NAVAL FORCES/SCA ADVISED THAT THEIR COMMITTEE WHICH IS CALLED SUEZ CANAL SECURITY TEAM WILL BOARD ALL SHIPS ON ARRIVAL AT ANCHORAGE AREA FOR WEAPONS AND DANGEROUS CARGO INSPECTION.
THIS COMMITTEE IS A GROUP FM 4-5 PERSONS AND THEY WILL REQUEST THE FOLLOWING :-
- COPY FM THE MANIFEST
- COPY FM PORT OF CALL LIST
- COPY FM NIL LIST
- COPY FM CREW LIST
PLUS TO SIGN AND STAMP THEIR FORM OF INSPECTION.
ABOVE INSPECTION IS FREE OF CHARGE AND WITHOUT ANY COST.
IN CASE OF NON ACCOMPLISHING THE TASK BY THE MEMBERS OF THE INSPECTION COMMITTEE BECAUSE OF THE INTERCEPTION BY THE CAPTAIN OR ONE OF THE CREW TO THE COMMITTEE, THE FOLLOWING PUNISHMENTS WILL BE APPLIED:
- STOPPING THE SHIP FOR SEVEN DAYS AT THE PORT UNDER CUSTODY.
- CONVERTING THE MASTER OF THE SHIP TO MILITARY PROSECUTION OR THE PERSON WHO OBSTRUCTED THE INSPECTION COMMITTEE TO ACCOMPLISH ITS TASK.
- ALL SHIPS ARE NOT ALLOWED TO DROP ANCHOR INSIDE OR WITHIN THE TERRITORIAL WATERS FOR THE ARAB REPUBLIC OF EGYPT BEFORE NOTIFYING THE WHOLE VARIOUS COMPETENT AUTHORITIES WITH EXPLAINING THE REASON AND THE PERIOD FOR DROPPING THE ANCHOR IN THE PURPOSES OF TAKING THEIR APPROVALS. IN CASE OF VIOLATION SHIP WILL BE ARRESTED.
NB: WHOLE SUEZ GULF CONSIDERED EGYPTIAN TERRITORIAL WATERS.

7. OUR LOCAL OFFICES:

PORT SAID: TEL +2066 3325327/8,
PIC MR HAYSSAM AL-MAGDOP MOB +20100 1605059,
BOARDING CLERKS: MR MOHAMMED SAAD, MR HANY HAMZA.
SUEZ: VHF 14/16, TEL +2062 3199776, FAX +2062 3191660,
BOARDING CLERK: MR ASHRAF FARAG MOB 00201000772781

8. ISPS CONTACTS:

ANY INCIDENT IN THE CANAL IS UNDER JURISDICTION OF SUEZ CANAL
AUTHORITY.
VHF CH 68.
TEL :0020 643392179
MOB:+0020 1002670017
EMAIL ISMRADIO(AT)SUEZCANAL.GOV.EG.
PFSO ISMAILIA: CAPT GAMAL GHONEIM TEL +2064 3394372.
PFSO SUEZ: CAPT ASHRAF EL NAHLAWY TEL +2062 3395558.
PFSO PORTSAID: CAPT M.ZAKARIA TEL +2066 3387110.
SECURITY LEVEL PRESENTLY No 1 (TO BE RECONFIRMED WITH PORT CONTROL
ON ARRVL).
PORTSAID UNCTAD CODE: EGPSD – ISPS CODE: 14867.
SUEZ UNCTAD CODE: EGSUZ – ISPS CODE: 14928.

9. DOCUMENTS REQUIRED UPON ARRIVAL:

-ORIGINAL REGISTRY CERTIF MUST BE HANDED TO OUR DELEGATE AND
IT WILL BE RETURNED BACK BEFORE SAILING FM EGYPT.
-2 COPIES OF STAMPED REGISTRY CERTIF/2 CARGO MANIFESTS/3 CREW LISTS/BONDED + STORE LISTS/NIL LIST/VACCINATION LIST/MARITIME HEALTH DECLARATION/LAST 10 PORTS OF CALL.
-ALL NECESSARY FORMS/DECLARATIONS FOR SUEZ TRANSIT WILL BE HANDED TO YOU BY PILOT/SUCANAL SURVEYOR.

10. COPIES OF BELOW DOCS TO BE SENT TO W.M.ATHENS & OUR EGYPT OFFICE:

-INTERN’L TONNAGE CERTIFICATE
-REGISTRY CERTIFICATE
-COPY OF SUEZ CANAL CERTIFICATE ON WHERE AN ENDORSEMENT SHOULD EXIST, OR CERTIFICATE FROM CLASS THAT SHIP CHANGED PARTICULARS (NAME OR FLAG OR CSIGN ETC)BUT THE SUEZ GRT AND SUEZ NRT REMAIN UNCHANGED.
-WEAPONS/AMMUNITION DECLARATION SIGNED AND STAMPED (EVEN NIL) as per attached sample .
-STOWAWAYS DECLARATION SIGNED AND STAMPED (EVEN NIL).

---------- FOR TANKERS ONLY -----

ALSO PLS SEND TO US AND OUR LOCAL OFFICE FOLLOWING ADDITIONAL
DOCS AND SAME HAVE READY TO BE SUBMITTED TO SUEZ CANAL SURVEYOR ON ARRIVAL

1-COPY OF PAGE UN NUMBER FM MATERIAL SAFETY DATA SHEET
2-COPY FM CARGO MANIFEST AND/OR BILL OF LADING
3-COPY OF PAGE DANGEROUS CARGO LIST WHICH DESCRIBE THE CARGO
4-DECLARATION FM THE MASTER TO SPECIFY CARGO KIND ON BOARD.


ADDITIONAL CERTIFS FOR VSLS OF 20 YEARS OR OLDER WHICH SHOULD BE VALID AT LEAST FOR 6 MONTHS AFTER VESSEL’S SC TRANSIT.

-REGISTRY CERTIF.
-CLASSIFICATION CERTIF (HULL & MACHINERY) & EXPIRATION DATE.
-LOAD LINE CERTIF & EXPIRATION DATE.
-LAST STATUS REPORT OF CLASSIFICATION.
-LAST 10 PORTS OF CALL.
-IOPP CERTIF & SUPPLEMENT (FOR TANKERS ONLY).
ALL ABOVE NEEDED FOR FORMALITIES PRIOR SHIP’S ARRIVAL. DELAYED TRANSMISSION TO AGENT AND LATE SUBMISSION TO SUCANAL AUTHORITY WILL CAUSE DELAYS ON SHIP’S TRANSIT.

ALL ABOVE NEEDED FOR FORMALITIES PRIOR SHIP’S ARRIVAL. DELAYED TRANSMISSION TO THE AGENT AND LATE SUBMISSION TO SUCANAL AUTHORITY WILL CAUSE DELAYS ON SHIP’S TRANSIT.

11. PLEASE REVERT FOR THE FOLLOWING:

a) COMPULSORY SC1 CHART edition 2016, SC2 CHART, R11 CHART edition 2015 (Egyptian chart for port of Suez / Suez bay until latitude 29.51 N) @ usd 65 each.
b) COMPULSORY SUEZ CANAL RULES OF NAVIGATION EDITION DEC 2015 IS AVAILABLE AT USD 95.
PLEASE CONFIRM AS WE CAN ARRANGE ALL ON ARRIVAL.
c) PLEASE REVERT IF UNARMED SECURITY GUARDS WILL BOARD YOUR VESSEL AT SUEZ.
IF SO, PLS ADVISE WHICH SECURITY COMPANY ATTENDING AND THEIR LOCAL AGENTS.
d) PLEASE ALSO REVERT WITH YOUR REQUISITION LIST FOR PROVISION / STORES TO OBTAIN OUR COMPETITIVE QUOTATION FOR YOUR / OWNERS APPROVAL.

12. TOLLS REDUCTION

FYI SUCANAL GRANTED VSL WITH TOLLS REDUCTION FOR THIS VOY.
ON ARRVL PLS SUBMIT TO SCA SURVEYOR THE FOLLOWING, AGAINST RECEIPT:
1. COPY OF BILL OF LADING(s) OR COPY OF CARGO MANIFEST(s)
2. YR DECLARATION TT FM SAILING LAST LOADPORT UNTIL ARRVL FIRST DISPORT VSL NOT CALLED
AND WILL NOT CALL ANY INTERMEDIATE PORT TO EFFECT CGO OPERATION. - SEE ATTACHED